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Amico New Zealand Limited - Company formation on New Zealand

Company Incorporation and Formation in New Zealand

Registered office and company records

Every company must have a registered office in New Zealand, as well as an address for service, where legal documents can be delivered to the company.  Both addresses must be notified to the Registrar on application for incorporation.

It has to be a physical New Zealand address, not a postal box or document exchange; normally it is the business address of the company or the address of the company's accountant.

If a company wishes to change its registered office or the address for service, the change and the date upon which it is to take effect must be notified to the Registrar.  This date must be at least five working days after the notice is registered.

At the registered office, a company must keep the following documents:


  1. Constitution of the company
  2. Minutes of all meetings and resolutions of shareholders within the last 7 years
  3. Share register and the register of Director's interests
  4. Minutes of all meetings and resolutions of directors and directors committees within the last 7 years
  5. Certificates given by directors under this act within the last 7 years
  6. Full names and addresses of the current directors
  7. Copies of all written communications to all shareholders during the last 7 years, including annual reports
  8. Copies of all financial statements and group financial statements for the last 7 completed accounting periods of the company
  9. Accounting records for the current accounting period and for the last 7 completed accounting periods of the company
  10. the share register

You may keep these records at any other location in New Zealand provided their location is notified to the Registrar within 10 working days of the change.
The share register, if undivided, is the company's principal register and must be kept at its registered office.  If divided, the registers may be kept elsewhere.

If you wish, we can act as your registered office and address for service.
That is particularly important for overseas owners, who could otherwise have trouble in registering in NZ.  We can only act for you, if you keep in mind the requirements mentioned above and please keep in mind that we are not liable in any circumstances for any failure complying with those requirements.


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